FAQs

Thanks for checking out our FAQ page. Click on a title to drop down information and please read each section before your big day.

Ian Roy and Melanie McCall would like to welcome you to stay in their home for your wedding. All accommodation bookings and queries should be directed to the Accommodation Team at stay@woottonpark.co.uk or telephone 01564 330350 (ext 2).

Once you have allocated the rooms to your guests please complete the Room Allocation Form here

Check in for all accommodation is from 4pm. It’s generally not possible for guests to check in before a civil ceremony. Earlier check in may be possible, subject to availability, if there aren’t guests staying the night before.

Farmhouse & Bakehouse 

Please note that the Farmhouse and Bakehouse will not be available after 31st October 2027.

The Farmhouse & Bakehouse are reserved for your exclusive use on the night of your wedding (unless you specify otherwise at least 9 months before your wedding). This allows you to allocate the rooms to family & friends you’d like staying with you. You should collect money from the guests staying and payment is due in a lump sum for the rooms.

There are eight rooms available for you to book for the night of your wedding. All the rooms have king sized beds except Luxor which can be a twin or super king. Below is a list of the accommodation available to help you with allocating your guests to the rooms:

Farmhouse – Venice Wedding Suite
Farmhouse – Provence
Farmhouse – Harrogate
Farmhouse – Bruges
Bakehouse – Marrakech – 1 extra child’s futon available
Bakehouse – Pondichery
Bakehouse – Singapore – 2 extra child’s futons available
Bakehouse – Luxor – ground floor room which can be super king or twin

Full English Breakfast is served at 9:30am the following morning of your wedding and check out of the accommodation is by 11am. At this stage we will have cleared the venue and everything will be ready to collect from the stage by midday.

Glamping Pods

The Standard Glamping Pods, ensuite TreePods, MegaPods and Super Pod are available to book online at www.woottonparkpods.co.uk where it shows pricing and availability so share this link with your guests and book early to avoid disappointment!

GLAMPING PODS ARE AVAILABLE ON FIRST COME, FIRST SERVED BASIS
They can get booked up early and may be booked all in one go so don’t delay!
The following Pods are available and more details can be found on the pod website
Four Standard Pods – with a shared shower and WC pod is just steps away.. Breakfast is included in the log cabin in Pod Park.
Four MegaPods – en suite and self-catering and designed for a longer stay and a minimum of 2 nights. Breakfast not included.
Two TreePods – en suite and self-catering and designed for a longer stay and a minimum of 2 nights. Breakfast not included.
One Aquarius SuperPod – en suite family pod with double bedroom and bunk room and a minimum of 2 nights. Breakfast not included.

  • All pods are equipped with bedding, towels and bathrobes
  • Hot tubs are not available on the night of your wedding, they will be reopened about 8:30am the following morning.
  • All en suite pods with hot tubs have a 2 night minimum stay. We do not service the MegaPods and TreePods during your stay and so the occupants should be the same over the 2/3 nights.
  • The pods are available to be booked and paid for by the general public, you or your guests on a first come, first serve basis. Please note that if any pods are not occupied by your wedding guests the occupants are not permitted access around the venue and grounds where we still offer you exclusivity for your day.
  • 2 adults only per pod with a double bed. No children. Except Aquarius SuperPod which has a double bed and bunk room for two children

Don’t hesitate to get in touch if you have any queries.
stay@woottonpark.co.uk 01564 330350 (ext 2)

Bales are available at £60 per 5 bales or £100 for 10 bales. Please let us know if you would like these at least one month before your wedding.

The bar is open after serving the reception drinks until midnight Friday & Saturday and 11pm Sunday to Thursday. Due to licensing restrictions we are not permitted to open the bar prior to the civil ceremony. The bar is cashless and we accept all major cards at bar (including American Express) and the minimum transaction amount is £1. For transactions over £100 we charge an additional 5% service charge.

We can provide a pre-purchased bar tab. Let us know how much you’d like on the tab and we will set this up in advance of your wedding. The tab will be subject to a 5% service charge. All other guests must pay for their drinks at the time of purchase.

The income from the service charge is split between all venue staff and the owners do not receive any of this.

We are happy to put up bunting for you in the following positions and you will need lengths to go as follows:

Diagonally across the dance floor – 2 x 13m (dance floor is 8.5m x 8.5m)

Across mezzanine – 8.5m

Outside balcony – 3m wide x 1m deep

Tractor shed – 50-60m to zig zag across (room is 22.5m long x 8.5m wide)

Due to Health & Safety and working at height restrictions we will not put up bunting (or anything else hanging) in other locations. If you want extra things hung you will need to hire in a venue decorating company (see also section on lanterns). You will not be able to use our ladders.

The cake stands are 16” in diameter. We have one solid silver round, a log slice and an open heart style square stand to choose from (at no extra charge). We will cut your sweet cake and put it on a platter at no additional charge.

Cheese cake tower – If you are bringing a cheese cake tower we charge £1 per person (includes disposable plates and wooden knives). We can supply the whole cheese cake tower, biscuits, fruit, chutney, breads, solid oak boards, cheese cutting knives, disposable plates and wooden knives (see ask us for details)

Camping must be booked online HERE. You can include this link in your invites if you wish.

Pitches can be booked by wedding guests only.

Two night stays can only be booked for Tuesday and Wednesday nights or Thursday and Friday nights. 

Pitches are available from 10am and must be vacated by midday the following day.

No BBQs on the ground & all litter must be removed from the site.

Wootton Park accept no liability for loss, damage or injury whilst at Wootton Park.

No refunds will be given for any reason.

Candles are allowed if they are in a lantern or suitable holder with high sides. The flame must not be open at the side and the holder must be able to contain any wax which may spill. The only exception is candelabra which we do allow but they must be positioned on a mirror or stand at least 15 cm in diameter wider than the candelabra. Any damage to tablecloths due to wax may be deducted from your deposit.

Unfortunately we don’t accept payment for your wedding by credit or debit card. All wedding payments should be made by bank transfer using the instructions provided.

We do accept card payments on the bar but have a £100 transaction limit. If you would like to put some money behind the bar to provide guests with free drinks please make arrangements with us beforehand (see section on bar tabs).

We have a selection of wedding cars you can add to your package. We can collect the bride and her father from where you are getting ready, take you to the ceremony and then take the newly married couple on to Wootton Park if applicable. The Rolls Royce Silver Shadow seats up to 4 plus the chauffeur. Please note due to the age of the vehicle there are no seatbelts so we are not allowed to transport children. The stretched Range Rover seats 6 plus the chauffeur. A 30 mile round trip is included in the price and if your journey is further than this we charge an additional £3 per mile. For an additional pick up (eg for bridesmaids) we charge an additional £75 plus extra mileage if applicable.

Cars can be left overnight and they should be collected by midday the following day. Taxis must be booked prior to arriving at the venue (see Taxis section)

Booking – contact the Warwick Registry Office on 01926 413724 (9am-4pm Monday to Friday). Ceremony fees are payable directly to the Registry Office. Please confirm availability with the registry office before booking Wootton Park. On the registrars form put “Lakeside Ceremony Area” and “TWENTY-10” as the names of the rooms and there will be one staff member present throughout the ceremony  

Numbers – Our maximum civil ceremony capacity is 150 people (except November to March when the maximum is 100 guests). (Put this number on the Registry Office form if required.)

Please note if you have an indoor ceremony with more than 100 guests after the ceremony we may need to open up the Tractor Shed dining room for guests while we remove the ceremony chairs.

Timing – We recommend a civil ceremony time of 2pm (see example schedule) if you are having a sit down meal. If you have booked a Twilight package the ceremony can be from 4pm. The earliest you can have a ceremony at Wootton Park is 2pm. This is to allow sufficient time for your preparations and set up of your wedding. The latest ceremony time is 7pm if you just want an evening party.

Outside Ceremonies – are weather dependant and take place from March to October only. The venue wedding coordinator/manager & registrar on duty will have final say on where the ceremony takes place..

Inside Ceremonies – take place November to March (and if the weather is unsuitable for outside). Entry is via the stage door and down the steps with the registrar under the mezzanine.

Content – speak to the Register office on the number above.

Music – if you are having live music there is a plug socket available at the back of the ceremony area and space on the lawn for a musicians can set up. Please bear in mind that there is no cover outdoors for live musicians. This is particularly applicable for string quartets who may require you to supply a gazebo, check their terms and conditions if in doubt.

If you would prefer us to play some music for you then we require a Spotify playlist with the tracks on and you can email us the link to the playlist (click the three dots on the top corner and choose share, then choose email). Please add the tracks in the correct order and name your playlist YY/MM/DD Your Name & Partners Name Ceremony Music

You will need music for the following sections during the ceremony, a total of 5 tracks:

  • Walk down the aisle 
  • Signing the register( x 3 tracks)
  • Walk up the aisle

Bar – if you are having a civil ceremony our license prevents us from opening the bar before the ceremony.

Getting Ready Rooms – If you are having a ceremony at Wootton Park we have The Hayloft and The Den wedding preparation rooms available for you to use. 

You can access The Hayloft from 9am until the start of the ceremony and The Den from 10am until 1 hour before the ceremony (at which time the groomsmen would usually be meeting and greeting guests at the venue). During the ceremony any belongings left in the rooms will be moved to the Farmhouse so please ensure they are packed before leaving for the ceremony. Please label all bags with your name so that they can be moved to the correct bedrooms.

Bedrooms and pods are normally available from 4pm the day of arrival and must be vacated by 11am on the day of departure.

Breakfast is at 9:30am where provided.

Tea or coffee station is included in all of our wedding breakfast menus.

If you would prefer it served to the table we charge £1 per person. 

Tea, coffee and hot chocolate is also available to purchase from the bar. 

Breakfast is at 9:30am and your items will be available to collect from the venue afterwards. Please check out of your accommodation by 11am and then make sure everything is removed from the venue by midday. Anything not collected by midday may be disposed of unless prior arrangements have been made.

These are banned due to the potential injury to animals and damage to the environment.

Confetti must be natural petals and not plastic or paper (even if it states that it’s biodegradable) and only used in certain locations.

It must not be used near the venue or patio but should be used in the ceremony area or across the path on the main lawn area.

Confetti cannons are not allowed under any circumstances, this includes inside or outside. 

The bar is reasonably priced, similar to local pubs, and cheaper than similar venues and hotels in the area. If you’d like to upgrade your wines we can arrange a meeting with our local wine merchant who imports some of our wine from France for us. If you’d prefer to bring in your own wine, Prosecco or Champagne for the meal we offer corkage at £10 per bottle wine and £20 per bottle bubbly. We will supply glasses and staff for this.

For small 50ml bottles of spirits as favours we charge £3.50 per person

We operate a pay bar with the option to put money behind the bar if arranged in advance. We don’t allow you to bring any other drinks into the venue.

A £500 refundable deposit for the venue and accommodation (inc pods) is required which is payable with your final balance one month before your wedding. We recommend you make your guests aware that you have paid a deposit which will cover any damaged or missing items during your wedding. This will be refunded in two payments within seven days of the event (unless there are any items damaged or missing). Any items damaged or missing from the rooms will be chargeable. Please bring to our attention any items which you find to be broken or not functioning correctly.

You may decorate the venue as you wish so long as nothing is fixed or drawn on the walls. There are various hooks and places to hang decorations from throughout the venue. String or fishing line should be used to fix things up. Blutack and drawing pins are not allowed. See also Ladders, Lanterns and Bunting

You have access to the venue from 12pm to 4pm the day before to decorate if you have extended venue hire in your package and from 9am on the day for day only venue hire packages.  

It’s helpful to prepare as much as possible in advance of arriving at Wootton Park, eg have a box for each table with name cards and favours etc in and ready to go.

We cater for dietary requirements wherever possible. Please confirm any dietary requirements at least 14 days before your event and discuss this with the wedding coordinators at you final meeting. Also see Table Plan section

We have a zero tolerance policy and any guest found with drugs will immediately be requested to leave the premises. The police will be contacted.

An easel for your table plan is available which holds a plan up to 110cm x 110cm. Taller items can still be put on the easel but aren’t held in place at the top. A paper plan must be mounted on card.

We insist that the evening reception with your band or DJ takes place in the first room, the Oak Barn, rather than the Tractor Shed dining room or outside on the patio. We find that a much better party atmosphere is created in the Oak Barn, with a designated dance floor and separate stage area for your band or DJ. There’s plenty of room for all the guests who want to dance the night away and this room also houses the main bar, and therefore tends to keep the party together rather than dispersed throughout both rooms.
 
Your band or DJ can be setting up whilst you are having your meal and speeches and we don’t have to dismantle tables and move furniture. The means less interruption to you and your guests and makes for a seamless flow to the day. Finally, we also have noise restrictions which are much more difficult to adhere to in the Tractor Shed room as, on a lovely summers evening, we like to open up the doors on to the patio.
 
We see both rooms as an extension of one another, the adjoining doors remain open for you and any guests who might want to sit and chat in the Tractor Shed can still see everybody dancing so they’re very much still involved!
 
See also the section on ‘Music’.

We recommend doing your first dance just after sunset as often your guests will be outside if it’s a nice evening. Make sure your band or DJ know what first dance you’d like! See also Music section

The firebowl will be lit on the patio after dark if the weather is suitable. If it is raining or the wind is unsuitable we reserve the right not to light the firebowl.

We do allow fireworks which must be booked directly through Wootton Park but are limited to 5 displays per annum (on a first come first served basis). Displays Sunday to Thursday must be low noise displays (due to our noise restrictions) and the display should be before 10:30pm (with the exception of New Year’s Eve). We don’t allow anybody to bring or ignite their own fireworks.

Packages start from £1,000 with displays to music available from £1,500.

(Also see the Sparklers section)

We have a variety of games available for your guests, such as Giant Jenga and football goal post at no extra charge. These will be put out on the day (subject to suitable weather). We reserve the right to change these if necessary. You are welcome to supplement these with others you want to bring.

Our Guest Information page on our website can be found at Guest Info. Here there is info about local taxis and hotels. You can use this link on your invites.

We request that you don’t provide alcoholic gifts or favours to your guests. Corkage charges will apply for any alcohol brought into the venue, including by your guests (which may be deducted from your deposit).

We allow a helium balloon release so long as it complies with the National Association of Balloon Artists and Suppliers (NABAS) Code of Conduct. Balloons must be made of latex, filled with helium only, and no string, ribbons or valves can be used. You can download a PDF version here.

There are five high chairs available for use. You are welcome to bring your own should you require more.

Wootton Park recommends you take out wedding insurance which will cover all your suppliers in case you need to cancel or postpone your wedding, or if there’s a problem with one of them,

Wedding Insurance is available from most companies who operate a wedding gift list scheme such as high street department stores or online from companies such as www.weddinginsurance.co.uk. The average cost is around £100 so well worth the expense if something unexpected should happen.

Please do your own research and check it provides the cover you require but in-particular check you have cover for pregnancy, illness of close family members and, given the current situation, infectious diseases.

For Health & Safety reasons we will not provide you or your suppliers with ladders for use whilst decorating. Any decorations that require hanging must be put up by a professional person with the relevant training, risk assessments and insurance.

Lanterns can be used as decorations in the venue but they must be professionally installed, eg by Marianne Taviner www.mariannetaviner.co.uk or www.hanginglanterns.co.uk or another venue dressing company.

It’s not possible to hang lanterns in the Tractor Shed (dining room).

We don’t recommend the use of paper pompoms.

Being a licensed premises we don’t allow guests to bring in their own drinks. Any drinks not purchased from the bar will be confiscated and disposed of so please make sure your guests are aware of this.

Fridays & Saturdays (& bank holiday Sundays) the bar closes at midnight and the venue will close at 1 am prompt.

Sunday to Thursday the bar closes at 11pm and the venue will close at midnight prompt.

On your invites please request guests pre-book taxis, before arriving at the venue, for them to be collected within half an hour of the bar closing.

Everybody must vacate the premises by closing time (including all suppliers). Any disruptive behaviour will result in the person responsible being barred from the premises until further notice. We operate a Challenge 25 policy and will ask for ID if you are lucky enough to look under age 25. Please make your guests aware if this as it must be strictly adhered to.

You’re welcome to come and see us as many times as you like to help plan your day. Email us to arrange an appointment if you want to meet up or you can email us with any queries. We recommend bringing photographers, florists, bridesmaids etc to one of open days or wedding fayres leading up to your wedding.

Here is a rough schedule leading up to your wedding:

Engaged – book the venue & ceremony

After booking the venue – book other suppliers such as band, photographer, cake, florist, musician, entertainment, stationary etc

12 months before – send save the date cards

4 to 6 months – send invites

3 months – collate responses

2 months – chase RSVP’s

1½ months – final meeting with venue where you will need guest numbers, menu and dietary requirements

1 month – pay final balance to venue & suppliers

14 days – email table plan

We can organise a wedding at short notice within about 1 month if you would like to get married soon!

Before the final meeting please complete the worksheets which will be available on your portal (usually approx 10 weeks before your wedding). During the final details meeting we will check these details, run through the schedule, menu and drink choices, dietary requirements, table layout and any other information which will be helpful to make your day run smoothly.

At least 14 days prior to your wedding we will require a spreadsheet of your table plan. Our blank table plan can be downloaded here

Some measurements that you may find useful for decoration are as follows:

Tractor shed frame – 2.4m high x 2.7m wide

Lakeside rose arch – 2.4m high x 2.4m wide

Entrance to the boat – 1.8m high x 2m wide

Diagonally across the dance floor – 2 x 13m (dance floor is 8.5m x 8.5m)

Pillars for inside ceremony – 2m high and 3.2m apart

Across mezzanine – 8.5m

Outside balcony – 3m wide x 1m deep

Tractor shed – 50-60m to zig zag across (room is 22.5m long x 8.5m wide)

If there is anything you particularly want to keep after the wedding let us know and we’ll endeavour to look after it for you.

Please note it’s common for guests to take mementos from the wedding home with them. This could be favours, flowers, cake, centrepieces etc.

Wootton Park will not be held responsible for any items found missing after the wedding.

Background Music – We use Spotify and have a selection of background music playlists we can put on during welcome drinks & the wedding breakfast. Or you can make up your own playlist and email us the Spotify playlist link. Please let us have the playlist link at least 7 days before your wedding.

Drinks reception – Live music can be played during your drinks reception on the patio, such as a singer or guitarist, however this must be kept at a suitable volume to not disturb other people on site. 

Location – Bands and DJs must be set up in the Oak Barn, usually on the stage area. We don’t allow bands or DJs to set up in the Tractor Shed or on the patio.

Sound Limit – We have a strict sound limit of 100 dBA which must be adhered to which will be monitored throughout the evening. It’s your responsibility to make sure the band/DJ is aware of this prior to booking them.

  

All equipment must be PAT tested and proof available on request.

Soft drinks for DJ/band members are included free of charge. Alcoholic drinks must be purchased from the bar.

We recommend a live band or professional DJ for your evening entertainment. Please book your band/DJ for the time you would like your music to finish (we don’t put music on after the band/DJ).

Music must finish by 12am Friday & Saturday and 11pm Sunday to Thursday. The band/DJ must vacate the premises by 1am Friday & Saturday and midnight Sunday to Thursday. This may mean they need to finish earlier so check how long their pack up time is before booking them!

The venue does not play any music once your band and/or DJ have finished.

Band – We recommend you book a band who play MP3 music during their break (and afterwards if required).

The stage is approx 6m wide and 5m deep. There are three double 13A wall sockets around the room and two double 13A floor sockets at the front of the stage.

Disco – Professional DJs will bring their own equipment which operates independently from our venue background sound system. Soft drinks for the DJ are included free of charge. Alcoholic drinks must be purchased from the bar. We have a decibel meter and require DJ’s restrict their sound to 100 dBA. All equipment must be PAT tested and proof available on request.

If you want to book a DJ we can recommend

Wayne Tweedie waynetweedie.co.uk

JDB Evnts www.jdb-events.com

Premier Beats www.premierbeats.co.uk

TLC Entertainment www.tlcents.co.uk

We can pencil you into the diary for up to 5 days without a reservation service fee. A payment of £1,500 is required to secure a date for your wedding.

The balance of your package is then split into two payments. The first half is due 9 months before booking (if your wedding is within 9 months this half is due within one month of booking). The final half of the balance is due at least one month before your wedding. We adjust this final payment depending on final numbers. By making any payment you are agreeing to our Terms & Conditions

A refundable deposit of £500 is included on your portal package to cover damaged or missing items from the venue and accommodation (inc pods), which will be refunded to you the week following your wedding, all being well. 

The bedrooms and glamping pods are pet free zones, however you are welcome to bring dogs to the Venue at Wootton Park to be part of your special day, eg for the ceremony, but they must be taken off site ovenight.

We generally tend to find that most couples like to have thier fur babies with them for the ceremony and reception photos then have them collected when everyone sits down for dinner. Dogs are allowed in all areas of the venue. 

If you are looking for a chaperone, take a look on our Magic Makers page 🙂 

If your photographer hasn’t shot here before we encourage them to visit before your wedding day as there are so many photo opportunities at Wootton Park. Check that a pre wedding day visit or engagement shoot is included in your package.

Most photographers request food so if you wish to cater for your photographer we charge £20 for a main meal and include soft drinks free of charge. Alcoholic drinks must be purchased from the bar. Photographers are welcome to eat on the mezzanine, by the bar or outside.

We have a white postbox available for you to use at no extra charge. We can supply a standard sign for the front but if you wish to do you own to match your theme the dimensions are 17cm x 8cm. Please note that the postbox is not secure.

It is not recommended that cards with money or gift vouchers inside or valuable presents are left unattended. If in doubt speak to the manager on duty and let them know you have valuables and we may be able to put them in the safe.

Where applicable cards & presents left for the bride & groom will be collected during the evening and taken to the room where the bride and groom are staying for safe keeping.

Wootton Park does not accept responsibility for the loss of any items.

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To set up a personalised RSVP web page check out the following websites which allow you to easily create your own page (for free)

Some useful links to put on the page/invites…

Our guests info page is at www.woottonpark.info

Guests can book glamping and camping online atwww.woottonpark.co.uk/stay

The bar closes/music finishes at 11pm Sunday to Thursday and 12am Friday & Saturday.

Encourage guests to book a taxi if required prior to arriving at the venue. There is a list on the info page above.

Use postcode B95 6HH for sat nav.

The ceremony can take place from 2pm to 7pm if you’re having a wedding breakfast and from 4pm to 7pm for a twilight package. We recommend a schedule along the following lines:

13:00  Church marriage or

14:00  Civil or Partnership Ceremony at Wootton Park

14:30   Photos, reception drinks & canapes (if provided)

16:15   Call guests to dinner

16:30   Wedding breakfast meal

17:45 / 18:15  Speeches (two course / three course)

19:30 – 20:00   Evening guests arrive

20:30  Evening food (usually served for 1-2 hours)

Cake cutting, first dance around sunset time) & band/DJ

Sunday to Thursday / Friday & Saturday

23:00 / 00:00  Bar closes, music finishes & carriages

00:00 / 01:00  Close

Twilight Wedding Schedule

Usually same guests all day and no formal speeches

16:00  Civil or Partnership Ceremony at Wootton

16:30   Photos, reception drinks & canapes (if provided)

19:30  Evening street food (one portion per person) 

Cake cutting, first dance (around sunset time) cheese platter & band/DJ

Sunday to Thursday / Friday & Saturday

23:00 / 00:00  Bar closes, music finishes & carriages

00:00 / 01:00  Close

You or your suppliers are able to access the venue from 9am on the day. If you have extended venue hire you can access the venue from 12pm to 4pm the day before. The tablecloths will be on tables ready for your friends and family to decorate, put out name places and favours. During the morning our staff will lay the tables and get everything ready for the your guests arrival.

Providing a few sparklers to have along side our firebowl is lovely way addition to your party! They must be provided by us and not brought in yourselves. Please contact us about our Sparklers & toasting marshmallows package.

If the weather is unsuitable or the venue staff deem it unsafe to light the fire bowl for whatever reason then we reserve the right not to.

Afterwards any remaining sparklers will be collected and put away. No refund will be given on unused sparklers. Used sparklers can be discarded of in the firebowl or the the metal bucket/bin provided.

There is a handheld microphone in the Tractor Shed dining room for use during the speeches..
You can project onto one of the walls, however there is no projector in the dining room but you’re welcome to bring a projector and laptop for the speeches if required.

The usual order for the speeches is Father of the Bride, Groom and finally Best Man.

There are two sizes of round table, the 6ft diameter ones seat 10 guests and the 5ft6” ones seat 8 or 9 guests. There’s a maximum of 10 guests per table.

Allow 2ft per person on the top table (so 10 people would be a 20ft table)

The Tractor Shed can hold up to 15 tables. Generally if there are under 70 guests we use tables seating 8 and if there are over 70 guests we use larger tables seating 10.

We can also seat guests on long straight banqueting style tables. Each table seats 6 people (3 each side) and we can seat up to 54 guests per table.

The Bride usually sits on the Groom’s left hand side, leaving his sword hand free to defend his Bride. (There are sometimes exceptions for Jewish, military or police weddings)

Please complete the Google Sheet template of your table plan at least 14 days before your event. A blank copy of this will be saved under “links” on your portal. If there isn’t one saved, please get in touch and we will upload this for you.

Your table plan should be laid out table by table, with any menu choices or dietary requirements next to each person if applicable. The first person on the list should be seated at the 12 o’clock position as you enter the room and table number 1 will be the furthest away from the entrance to the room, on the right hand side of the room. Remember – you won’t be numbers 1 and 2 on your table, you will be sat in the middle and the top table is table number 0.

When you come in for your final details meeting 6-8 weeks before the big day, we will draw out a room plan with you so that you can see how the tables will be laid out. 

Please book your taxi before arriving at the venue

Please ensure that you have booked a taxi before you arrive at Wootton Park. Due to the rural location it is difficult to arrange or pick up a taxi when at the venue.

Uber is unreliable due to our rural location.

We recommend booking a taxi for 11.15pm Sunday to Thursday and 12:15am.Friday & Saturday (unless stated otherwise on your invite)

Henley Cabline (Paul) – 01564 793939

A to B  (Stratford) –  01789 293333

Main Taxis (Stratford) – 01789 414514

Crown Cars (Solihull) – 0121 711 1111

ABC (Redditch) – 01527 64111

Please let us know if you’d like to provide a tip for the venue staff. All tips are split between all the regular venue staff and the owners do not receive any money from tips.

For all bar transaction over £100 a 5% service charge will be added which will be added to the staff tips.

If you haven’t booked a professional toastmaster we recommend nominating one of your ushers to do this task. The job involves making announcements such as when guests are required for photos, calling guests into the dining room, announcing the newly married couple, introducing the cake cutting and first dance. Let us know before your wedding day the name and contact details for your toastmaster and our wedding coordinator will liaise with them on the day to make sure everything runs smoothly and to time.

For professional Toastmaster services try www.stevebakertoastmaster.co.uk

We offer a very reasonably priced unlimited wine option during the wedding breakfast where we put two bottles of wine (usually red and white) on each table and replace them as they’re emptied until we serve dessert to the top table, at which point guests then drink what is left on their table.

Where we provide unlimited drinks we don’t allow guests to stockpile drinks for later in the day and if guests already have drinks we will not replace the empty bottles or top up.

We usually provide coffee and the toast drink after dessert.

Other than the toastmaster it’s traditional to allocate jobs to your ushers throughout the day. Ushers jobs should be light but they should always be on available to lend a hand. This could include assisting guests arriving for the ceremony, handing out Orders or Service, helping the photographer organise guests, parking cars and getting people up to dance!

It’s called a wedding ‘breakfast’ as it’s the first meal you have together as a married couple but is the main meal on your wedding day!

Extra choices – You can give your guests an additional choice when you send out your invites and they should let you know their choice when they RSVP. There is an additional charge of £2 per guest attending per course to do this. Add all the choices to your table plan (see table plan section)

Vegetarian/vegan choice – Our Wedding Breakfast menu includes one choice from each course as standard. There is one vegetarian/vegan option included and vegetarian/vegan guests must have a vegetarian/vegan starter and vegetarian/vegan main. (If you offer guests a choice of vegetarian/vegan starter and meat/fish main (or vice versa) this counts as an extra choice and is charged at additional cost of £2 per guest attending per course.)

Service – Each table is served in turn with all guests on each table being served at the same time. Except for tables seating more than 10 guests (eg long banqueting tables) in which case they will be served in blocks. For the Gourmet BBQ menu guests are seated and then called table by table to the BBQ which is served from the pavilion weather permitting.

Tea & Coffee – a tea & coffee station is included in all wedding breakfast menus. If you’d prefer tea and coffee served to the table we charge £2 per person surcharge.

Menu Tasting – we include a complimentary tasting lunch for each couple having the two/three course wedding breakfast. This is usually on the first Sunday in November before your wedding. You can bring additional guests with you for an additional charge.